• E-mail: info@devgrad.org
  • Location: Uebergdreef 21, Lokeren 9160, Belgium

Privacy Policy

Who we are

Our website address is: https://devgrad.org.

This privacy policy is intended to inform you of the policies and procedures of DevGRAD. We take the privacy and protection of your Personal Information very seriously. We may collect Personal Information from you in accordance with the terms of this Privacy Policy when you visit websites operated by DevGRAD. We are committed to protecting the privacy of visitors to our site.

This Privacy Policy is intended to inform the general public and users about the types of data we collect and how we collect it, as well as how we use, process, and disclose your information, including personal information, in conjunction with your access to and use of the Websites.  Generally, if we process data, we will ensure that there is a statutory basis for such processing, or we will obtain consent.  Processing of Personal Information shall comply with all data protection regulations applicable to DevGRAD, including but not limited to General Data Protection Regulation (GDPR). Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, and repealing Directive 95/46/EC with related regulation.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Forms (Contact, Join Us, Volunteer and Partnership)

When you visit our website or make a donation online or offline, you may provide us with personal information (such as name, address, email address, telephone numbers and/or credit/debit card information) that you knowingly choose to disclose, which is collected on an individual basis for various purposes. These purposes include registering to receive email newsletters or other materials, requesting further information from us about projects and services, donating to us, making requests, submitting a form on our website, or simply asking a question. We receive and store any information you enter on our website or give us in any other way, whether it is online or offline. We ask for personal information so that we can fulfil your request and return your message. This information is retained and used in accordance with existing laws, rules, regulations, and other policies. DevGRAD does not collect personal information from you unless you provide it to us.

How Do We Use Your Personal Data

DevGRAD may collect your personal details, including but not limited to your name, contact details, e-mail address and other relevant information from your CV. On occasions, this may also include sensitive personal information such as your nationality. This information is held and used by DevGRAD so that we can:

  • Enable
    you to submit your CV for general opportunities, apply for specific jobs or subscribe to our job alerts;
  • Match your details with opportunities and find a position that is most suitable for you;
  • Answer your enquiries and communicate with you;
  • Send
    you job alert emails according to your specifications when subscribing to the list. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you  receive.
  • The third parties who perform functions on our behalf and who also provide services to us, such as IT consultants carrying out testing and development work on our business technology systems may have access to your data. These third parties comply with similar undertakings of privacy and confidentiality as DevGRAD.

In addition, DevGRAD will disclose your information only where we are permitted and requested to do so by law.

Should we collect, hold, use and disclose your personal information for any purpose not listed above, we will seek your consent 


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We may use a combination of identifying and non-identifying information to understand who our visitors are, how they use our services, and how we may improve their experience of our website in future. We do not disclose the specifics of this information publicly, but may share aggregated and anonymised versions of this information, for example, in website and customer usage trend reports.

Children’s Privacy

We are committed to protecting the privacy of children who use our services. We encourage parents to engage with us in protecting their children’s privacy, ensuring a safe and enjoyable online experience. Please refer to our Children’s Privacy Policy for more information.

Who we share your data with

We may share your Personal Data with the suppliers and partners that assist us with the execution of your order, or who assist us with our IT operations, hosting, etc. This means that we may share your data with e.g. our service providers, technical support, recruitment partners etc.

DevGRAD will not, under any circumstances, share or sell your personal data with any third party for marketing purposes and you will not receive offers from other companies or organisations as a result of giving your  details to us.

We may disclose your information to third parties in the event that we buy or sell any business or assets, in which case we may disclose your personal data to the prospective buyer or seller;

If DevGRAD or substantially all of its assets are acquired by a third party, in which case personal data held about members will be one of the transferred assets;

If disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing); and in order to enforce or apply our terms and conditions or to protect the rights, property or safety of DevGRAD, or our members or others.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you are a member or donor, we will store your Personal Data while you are associated with DevGRAD, and for up to five years after your most recent donation.

If you are a job applicant, we will retain your Personal Data for up to six months from your latest application date.

If you are a volunteer or partner, we will retain your data for up to three years after the fundraising campaign, in order to be able to recruit you to take part in a new fundraising campaign.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.


In DevGRAD, our processing of Personal Data is subject to our IT and Security Policy. Our IT and Security Policy also includes rules for the performance of risk assessment and impact analysis of both existing, and new or changed, processing activities. We have implemented internal rules and procedures to maintain adequate security as from the time when we collect Personal Data up to its erasure, just as we solely assign our processing of Personal Data to Data Processors that maintain an equivalent adequate security level.

How we protect your data

While we retain your data, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee absolute data security

What data breach procedures we have in place

Where a privacy data breach is known to have occurred (or is suspected) any member of DevGRAD staff who becomes aware of this must, within 24 hours, alert a Member of the Executive in the first instance.

The Information that should be provided (if known) at this point includes:

  1. When the breach occurred (time and date)
  2. Description of the breach (type of personal information involved)
  3. Cause of the breach (if known) otherwise how it was discovered
  4. Which system(s) if any are affected?
  5. Whether corrective action has occurred to remedy or ameliorate the breach (or suspected breach)

Once notified of the information above, the Member of the DevGRAD Executive must consider whether a privacy data breach has (or is likely to have) occurred, immediate corrective action must be taken and affected  individuals notified. DevGRAD Executive will carry out After Action Review (AAR) to check processes that have  been implemented to prevent a repeat of the situation.

What automated decision making and/or profiling we do with user data

We use automated decision-making as an element of our direct marketing. This means that we use the Ordinary Personal Data that we collect about you in order to create a profile of you. The logical process for this is as  follows: We use existing data concerning our users to create a profile on e.g. Facebook – called an indirect profile, since we cannot track the user’s activity by other means than to advertise content targeted at the user. We  are able to import and export data to and from Facebook in the form of name, e-mail address, telephone number and profile ID. We can only obtain a profile ID, however, in the case of fundraisers, whereby users at their own initiative collect money for DevGRAD on Facebook. In addition, engagement (a like, comment, share, viewing of a video or sign-up) from users is tracked internally by Facebook and gives the advertiser (us) a better  opportunity to target our content at them.

Updating of this Policy

DevGRAD is committed to complying with the fundamental principles for the protection of Personal Data and data protection. We therefore regularly review this Policy in order to keep it updated and in accordance with current principles and legislation. This Policy may be amended without notice. Significant amendments to the Policy will be published on our website, together with an updated edition of the Policy.

Any future amendments made to this Policy will be published on this page and may be notified to you by e-mail.

If you have any comments or queries concerning our Privacy Policy, please email us at info@ devgrad.org.

This Policy was most recently updated on January 10, 2019